Their individual ID number.
The meeting number is auto-filled based on which meeting you have chosen.
If you have the need to group reservations, such as Board members, create a reservation type here.
Auto-filled from individual database.
Enter the firm the individual represents.
Auto-filled from individual database, you can make changes if necessary.
Auto-filled from individual database, you can make changes if necessary.
Auto-filled from individual database, you can make changes if necessary.
Use the drop down arrow to enter the date the confirmation was emailed/sent to the individual.
Use the drop down arrow to enter the date the confirmation was sent to the hotel.
Which hotel will this individual be staying at.
The room type they requested.
Enter the number of guests to be staying in the room.
The room rate will auto-fill based on the room type.
Service charge will auto-fill if your association applies a service to all room reserved by your members to off-set the cost of conference set-up and planning. This fee must be entered on the Hotel Information Detail Tab for it to auto-fill.
Use the drop down menu to enter the date the room reservation was made.
If the attendee cancels their reservation, enter the cancelled date here.
If the attendee requests special provisions such as a smoking room or room with disability access, check the appropriate box.
Enter the total number of nights this individual will be staying.
Enter arrival date.
Enter departure date
Check boxes for the actual nights the individual will be staying. This is how the system will calculate how many rooms have been booked for each night and the balance.
SAMS will auto-fill based on the number of nights and the room rate.
The room service charge is calculated by total number of nights staying.
If you need to charge any additional fees, you could enter them here.
A total of all charges.
Visa, MC, AMEX, check.
Enter the name on the credit card.
Enter either the check or credit card number.
The credit card expiration date.
You can track the paid date if necessary.