The Meeting Scheduler portion of the Meeting
Module brings to the database the ability to create BEOs (Banquet Event
Orders), do a complete job assignment for the meeting - who is responsible
for set-up, computers, phone lines, etc.
The line number can be used to group all the various events, rooms,
set-ups an association must monitor for meetings/annual conference. Assign
the same line number to each
The line suffix will enable you group events to the smallest detail.
- all schedules related to "registration desk" will have the
same line number, but then to break those up you add the line suffix.
Date of the actual event.
Time the event must be completed.
Actual location of the event - reception foyer, Conference Room "B",
golf course, etc.
Who is responsible for ensuring this portion is complete. You
can add additional responsible parties in the look-up
Detailed description of what must be accomplished.
Please note: the
duplicate button in the top right corner - this will enable you to duplicate
the same event and then reassign to the appropriate person.
Below is a sample view of
the standard Meeting Schedule report. Please
click on the linked words, to see which field each data item matches.
telephones w/outside lines
#10.3 Lobby B
- 6' tables, skirted in white
- 6' tables, skirted in white behind registration tables
- trash cans
- small round table with ice water & glasses
#10.4 Lobby B
add'l copy of convention book at reg desk