This option is used to manage members who have not paid their dues. This program is run as part of your end of billing procedure.
For example on April 1 (assuming bill 30 days in advance),
you run billing for bill month 5 - using step 4 from above.
then print initial statement for bill month 5
print second statement for bill month 4
print third statement for bill month 3
Once all the above statements are printed, then do the I/A/T program for bill month 3 - step 6 from above.
For example, if you bill once a year, the member will go from an “A” to an “I” for non payment. Then the next time you run the I/T/D program, they would go from an “I” to a “T” for non payment. Then the next time you run the I/T/D program they would go from a “T” to a “D” so the system would know to delete them from the database.
SAMS looks at the Dues Code at the Inact? field to see which member types should be included.
Caution, once a member has been deleted they can not be recovered except from a backup tape. In the Association Information screen, you can set the time limit for the system to delete members after X number of years.
SAMS changes these records in the following way:
Status Status Reason Status Date
A to I 01= Non payment Today's date
I to T 01= Non payment Today's date
T to D Deleted from the system N/A